Support for tenders
Unclear objectives, offers that are difficult to compare, and unrealistic promises: RFP processes are challenging. We provide clarity so you can make a sound and future-proof decision.
✓ For SMEs, corporations, and the public sector · ✓ Modular pricing · ✓ Transparent roles
Your Contacts
At data minds, you won't get stuck in a sales loop. You'll speak directly with the people in charge of your project—from the initial conversation all the way through to go-live.
Siro Bühlmann
Co-Founder
, Data and Solution Architect
Architecture, Data Platforms & AI
Manuel Kesseler
Co-Founder
, Data and Solutions Advisor
Strategy, Consulting & Projects
✓ Response within 24 hours · ✓ Personal & non-binding · ✓ Baden & Brugg – throughout German-speaking Switzerland
Typical Challenges
Four stumbling blocks we see in almost every technology RFP.
01
Unclear Objectives—A Lack of Strategic Foundation
Background
Cloud, on-premises, or hybrid? Microsoft, SAP, or Databricks? Without a clear strategy, every RFP becomes a guessing game.
Our solution
We define objectives, evaluate options, and determine a technical and economic direction—before soliciting bids.
02
Incomparable Offers – Apples and Oranges
Background
Each provider responds differently. The scope, language, and depth are hardly comparable.
Our solution
We organize the feedback and develop transparent evaluation criteria—to ensure a well-founded, justifiable decision.
03
Technical Overload – IT Doesn't Understand the Department
Background
Too many details, not enough direction. Decision-makers don't feel that their needs are being addressed.
Our solution
We translate technical statements in a way that ensures the subject matter experts, IT, and management understand what's important.
04
Hidden Risks – The Offer Sounds Good, but It's Not Realistic
Background
Some providers make big promises. The effort involved, budgets, and interfaces are often underestimated.
Our solution
We use our project experience to assess the workload, budgets, and interfaces—so there are no unpleasant surprises after the contract is awarded.
Services
From individual evaluation matrices to comprehensive support throughout the selection process.
We identify objectives, framework conditions, and the system landscape, and use this information to formulate clear, prioritized requirements.
RfP/Requirements Specification, structured questionnaires, and award criteria—tailored to the process and as streamlined as possible.
Market overview and a long list of suitable vendors—or assistance with prequalification.
A transparent evaluation matrix, analysis of bids, and verification of the reasonableness of labor costs and prices.
We facilitate vendor presentations and PoCs with clear scenarios—so you can compare solutions rather than slides.
All results summarized: clear, objective, and with a clear recommendation for management.
Procedure
A clear process—tailored to your procedures, from the traditional RFP cycle to a facilitated selection process with a proof of concept.
Step 1
Clarify Requirements & Strategy
Identify objectives, framework conditions, and the IT landscape. This forms the basis for the RFP strategy, including the scope and target vision.
Step 2
Create Documents & Rate Providers
Create RFP documents, requirements, and evaluation criteria—and evaluate the responses in a qualified manner.
Step 3
Prepare for the decision
A well-founded basis for decision-making with a clear recommendation. Upon request, we can facilitate presentations and PoCs.
For whom
Streamlined, pragmatic selection processes without a 200-page requirements specification—with a focus on the criteria that really matter.
Typical: Invitation-to-bid process, shortlist with PoC
Bidding processes in accordance with public procurement law—with transparent, legally sound, and well-documented criteria.
Typical: Open and selective procedures
Complex selection processes involving many stakeholders, departments, and international vendors.
Typical: Multi-stage RfI/RfP processes
Transparent Rolls
Depending on the situation, we may serve as independent consultants during a bidding process or act as the implementation partner ourselves. It is important that our role is clear from the outset.
✓
Before the project begins, we'll work together to determine what role we'll play
✓
Evaluation criteria are established before bids are received
✓
Every evaluation is documented and traceable
✓
Our recommendation is based on your needs—not on partnerships
FAQ
The questions we're asked most often.
When is external support worthwhile for a BI or data tender?
Whenever there are technological uncertainties or when multiple providers need to be compared. SMEs, in particular, benefit when requirements are professionally formulated, evaluation criteria are defined in a structured manner, and providers are compared on an equal footing.
Specifically, what services do you provide?
Depending on your needs: target vision, requirements specification, vendor research, evaluation matrix, facilitation of presentations and proof-of-concepts (PoCs), and a decision-making proposal for senior management. All components can be booked individually.
Do you also handle public tenders?
Yes. We assist government agencies and public organizations with preparation and evaluation—using clearly documented criteria.
Are you neutral?
We always make our role clear from the start: Either we assist with a request for proposals as independent consultants, or we serve as the implementation partner. We clarify this together before the project begins.
How long does a guided bidding process take?
That depends on the process. A streamlined invitation process can be completed in a few weeks, while public processes usually take several months due to deadlines. We'll plan the process together with you.
Can you just copy the rating?
Yes. Many clients specifically hire us to evaluate proposals or facilitate presentations—for example, to provide an independent second opinion.
Knowledge
Get Started Now
Select the option that applies to you at this time. After you submit your request, we'll get back to you within 24 hours and suggest an appointment.
✓ Response within 24 hours · ✓ Discreet & confidential · ✓ Modular booking options
RFP Check
Do you have a tender planned or currently underway? We review the documentation, criteria, and timeline and identify any risks.
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Requirements Workshop
Together with IT and the business unit, we define clear, prioritized requirements.
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Bid Evaluation
We evaluate the bids we receive in a structured manner and assess the effort, price, and feasibility.
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Comprehensive Support
From strategy to decision-making documents—we guide you through the entire process.
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