Support for tenders
What challenges can we solve?
Unclear objectives - lack of strategic foundation
Cloud, on-prem, hybrid platform, Microsoft or SAP? Without a clear strategy, every tender becomes a guessing game. We help you to formulate your requirements precisely, evaluate options and define a technical and economic direction - before bids are requested.
Incomparable offers - comparing apples with pears
Every provider provides the answers differently. The scope, language and depth are hardly comparable. We standardize the feedback, develop comprehensible evaluation criteria and create transparency - so that you can make an informed decision.
Technical overload - IT understands it, the business department does not
Too many details, too little orientation. We translate technology into plain language and ensure that both specialist departments and IT understand what it is really about - and what is important when making a selection.
Hidden risks - The offer sounds good, but is not realistic
Some providers promise the blue sky. We critically examine feasibility, analyze costs, budgets and interfaces and contribute our project experience - so that you don't end up with a rude awakening.
The right tender setup - objective, structured, effective
Not every tender needs 200 pages of specifications. And not every provider can deliver everything. We choose the right approach for your situation - be it a classic RfP round, a moderated selection process with proof of concept or an agile comparative evaluation. Our setup creates clarity, reduces effort and ensures that you end up with not just one solution, but the best choice.
How it works
Clarify requirements and strategy
In an initial meeting, we record your objectives, framework conditions and existing IT landscape. From this, we jointly derive a clear tender strategy, including scope and objectives.
Preparing tender documents and evaluating providers
We support you in the creation of RfP documents, formulate structured questions, requirements and evaluation criteria - and assist you in the qualified selection and evaluation of the provider responses.
Prepare decision paper and recommendation
In the end, we condense all the information into a sound basis for decision-making: comprehensible, objective and with a clear recommendation. On request, we can also moderate presentations or PoCs - always with the aim of finding the best solution for your company.
News on the topic of tenders
FAQ - Support for tenders in the data environment
When is external support worthwhile for a BI or data tender?
As soon as there are technological uncertainties or several providers need to be compared, external support pays off. SMEs in German-speaking Switzerland in particular benefit when requirements are formulated professionally, evaluation criteria are defined in a structured manner and providers are compared on an equal footing. We at Data Minds can provide you with local support from Baden or Zurich.
What specific services does Data Minds provide for tender support?
We take on the complete RfP planning: definition of objectives, catalog of requirements, provider research, evaluation matrix and moderation of presentations. Optionally, we create decision templates for the management. Our work is technology-independent and practical - tailored to the size of your company.
How long does a typical tendering process take?
Depending on the scope of the project, a tender takes 4 to 10 weeks. During this time, we conduct structured workshops, prepare the documents and actively support the selection process. For SMEs in the Baden and Zurich region and the rest of German-speaking Switzerland, we offer a compact, resource-saving approach.
Do you also support public tenders (according to BöB/VöB)?
Yes, we know the requirements for formal tenders under public law. Our strength lies in formulating complex technology requirements clearly and correctly - whether Power BI, Microsoft Fabric or Azure. We pay strict attention to communication that complies with public procurement law.
Can we implement the tender internally and only call in support on a selective basis?
Naturally. We also offer modular support - for example for target image workshops, technical evaluation or provider interviews. SMEs with their own IT benefit in particular when specialist expertise is integrated selectively without having to outsource the entire project.
How do you help us evaluate the right technology (e.g. Power BI vs. Fabric vs. Databricks)?
We carry out technology-independent assessments and compare platforms based on your specific use cases, budget and IT landscape. Our recommendations are based on project experience with Swiss SMEs - not on partnerships with providers.
What does professional tender support from Data Minds cost?
The costs depend on the scope and depth of the support. For SMEs with manageable requirements, we offer transparent flat rates or flexible hourly packages. You will receive an initial assessment including a schedule free of charge in the first meeting - directly from Baden or via an online appointment.
What distinguishes your service from traditional IT consulting?
We are not software vendors or implementation partners. Our role is 100% neutral. We think from a business perspective and provide strategic, not operational, support. This creates trust - especially in projects where long-term technology decisions have to be made.
Which industries or company sizes do you typically serve?
Our customers are predominantly medium-sized companies from industry, energy, trade and public administration. Whether they have 50 or 500 employees, the decisive factor is the willingness to work on a data basis and select the right solution in a structured manner.
Are there templates or best practices that we can fall back on?
Yes, we provide tried and tested templates: from RfP structures and weighting tables to presentation slides for the management. These are customized - not off the shelf, but efficient. This saves you time and avoids typical mistakes.
